Business & Personal Documents

I-9 Verification

Remote hire in the Cincinnati area? We meet your new employee, examine their original documents, and complete Section 2 as your authorized representative.

Call/Text (513) 437-1915 Check availability

Need i-9 verification in Cincinnati, Dayton, or Northern Kentucky?

Remote hiring created a logistics gap: Form I-9 Section 2 requires a physical examination of the employee’s original identity and work authorization documents within three business days of the start date — and the employer is in another state. Employers solve this by designating an authorized representative near the employee. NotaryCincy serves as that representative for new hires across Cincinnati, Dayton, and Northern Kentucky, when the employer permits it.

An important clarification: completing an I-9 is not a notarization. No notary seal is applied to the form (and applying one is actually improper on the I-9 itself). What you are getting is a careful, professional document examination and Section 2 completion, done exactly to the employer’s instructions and the form’s deadlines.

How this service works

  1. Employer authorizes and instructs

    The employer confirms an authorized representative may complete Section 2 and provides their instructions and the employee’s Section 1.

  2. Schedule within the deadline

    Call or text (513) 437-1915 with the start date — Section 2 must be completed within three business days of it.

  3. Original documents examined in person

    The employee presents original documents from the I-9 Lists of Acceptable Documents; we physically examine them with the employee present.

  4. Section 2 completed and returned

    We complete and sign Section 2 as the employer’s representative and return the form by the employer’s required method.

Common documents we help with

  • Form I-9, Section 2 completion
  • List A documents (e.g., U.S. passport, permanent resident card)
  • List B + C combinations (e.g., driver license + Social Security card)
  • Reverification (Supplement B) when the employer requests
  • Employer-specific remote onboarding packets

Where we can meet

I-9 meetings are short and flexible:

  • The employee’s home
  • A coffee shop or library near them
  • The local coworking space they will use
  • Your local branch or job site

Who this service is for

  • Out-of-state employers hiring in the Cincinnati metro
  • HR teams onboarding remote employees
  • Staffing agencies with distributed placements
  • New hires asked to “find an authorized representative”

What to bring

  • The I-9 with Section 1 completed by the employee
  • Original documents from the Lists of Acceptable Documents — no photocopies
  • The employer’s instructions and return method
  • The start date, so the deadline is honored

I-9 Verification FAQs

Is an I-9 verification a notarization?

No. Completing Section 2 is done as the employer’s authorized representative, not as a notarial act, and no seal is applied to the I-9. If a separate document in your onboarding packet genuinely requires notarization, that is handled as its own notarial act.

Can you accept photocopies or photos of the documents?

No — Section 2 requires physical examination of original documents (or acceptable receipts) in the employee’s presence. That in-person requirement is the entire reason this service exists.

Whose responsibility is it that the I-9 is done correctly?

The employer’s, ultimately — the authorized representative acts on the employer’s behalf and per their instructions. We complete Section 2 carefully and exactly as instructed; employers with compliance questions should consult their counsel.

How fast can you meet a new hire?

Usually within the three-business-day window without trouble, schedule permitting — often same-day or next-day in the Cincinnati area. Call or text (513) 437-1915 with the start date.

Related services

Office Visit Notary Keep your team at their desks. We bring notary service to your office for contracts, corporate documents, and employee paperwork — one visit, everything signed. Business Contract Notary Partnership agreements, vendor contracts, corporate resolutions — business documents notarized at your office, with multi-signer sessions handled cleanly. Mobile Notary Skip the trip to a notary office. A commissioned mobile notary meets you at your home, office, or another convenient location and completes the notarization on the spot. Same-Day Notary Call this morning, sign this afternoon. When the schedule allows, we complete same-day mobile notarizations across the Cincinnati, Dayton, and Northern Kentucky metro.

For Form I-9, NotaryCincy may act as an employer-authorized representative when the employer permits it. Completing Section 2 of Form I-9 is not a notarial act, and no notary seal is applied unless a separate document specifically requires notarization.

Same-day, after-hours, and weekend appointments are offered when available, schedule permitting. Call or text (513) 437-1915 to check current availability.

Book a mobile notary appointment

Call or text (513) 437-1915 to schedule — serving Cincinnati, Dayton, and Northern Kentucky with fast response, schedule permitting.

Call/Text (513) 437-1915 Book online