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I-9 verification: what employers need to know

Notary requirements depend on the document, signer, ID, and receiving agency. Use this as a practical starting point, then call or text before the appointment if timing is urgent.

Quick answer

Bring the unsigned document, current government-issued photo ID, and any required witnesses. For hospitals, nursing homes, jails, loan signings, titles, apostilles, and powers of attorney, share the details ahead of time so the appointment can be handled correctly.

When to call

Call or text when a signer cannot travel, a facility has access rules, the document has witness language, or a title company, attorney, employer, or agency gave special instructions.

Steps

1. Confirm the employer allows an authorized representative to complete the I-9 verification.
2. Have the employee bring the original identity and work authorization documents required by the employer.
3. Schedule a time for the document review and employer form completion.
4. Review the documents in person and complete the authorized representative section as instructed.
5. Return the completed I-9 materials to the employer using the employer’s required process.